In-Depth Review of OMB Circulars Plus Head Start/Early Head Start and Risk Management
February 14, 2012 - February 16, 2012
Location:
Hilton Dallas Lincoln Centre
5410 LBJ Freeway
Dallas, Texas 75240
Why Attend
Financial management and compliance are the two most important areas facing federally funded programs. It is important that agencies be in compliance with federal administrative requirements, cost principles, and program-specific requirements. This requires an organization to be committed to understanding the regulations and the importance of being in compliance with them. Organizations out of compliance risk losing their grants, having grant funding reduced, or potentially having to repay disallowed costs.
Wipfli’s nonprofit experts have been presenting the highest quality of training for more than 40 years. Participants declare Wipfli training “empowering,” “outstanding,” “meaningful,” “invaluable,” and “relevant.” At this seminar, Denes L. Tobie, Janet S. Johnson, and Marc W. Courey will provide you with in-depth training relating to financial management and administration and practical ways to apply the most current information to your program operations.
Note: If interested in attending the two days of OMB Circulars training only, please call 888.876.4992.
Trainers
Denes L. Tobie, CPA
Partner, Nonprofit and Government Practice
Wipfli LLP
Janet S. Johnson, CPA, CMA
Senior Manager, Nonprofit and Government Practice
Wipfli LLP
Marc W. Courey, CPA, JD, LLM, CFE, CICA, CFF, CCEP
Director of Litigation Support, Fraud and Forensic Services
Wipfli LLP
Training Seminar Outline
Day 1: Administrative Requirements
Date/Time: Tuesday, February 14, 2012; 8:30 a.m. – 5:00 p.m.
Advance Preparation: None
Level: Basic
Prerequisite: None
Field of Study: Specialized Knowledge and Applications
After an introduction and discussion of the laws and regulations, there will be a discussion of the administrative requirements (OMB Circular A-110, 45 CFR Part 74, and the Common Rule, 45 CFR Part 92). We’ll review all of the administrative requirements (how a program operates) and focus on these key areas:
- Standards for financial management systems and internal controls
- Procurement
- Property and equipment
- Program income
- Budget revisions
This includes applicable requirements from the HHS Grants Policy Statement manual.
Learning Objectives:
- Understand how to use the Circular and how it applies to your awards.
- Understand the more significant areas such as financial and program management.
- Learn the procurement regulations to ensure policies and procedures are in compliance.
- Understand the importance of budgeting and learn the federal requirements related to it.
Day 1: Optional Evening Q&A
Date/Time: Tuesday, February 14, 2012; 5:30 p.m. – 7:00 p.m.
Here’s your opportunity to talk with Wipfli’s experts and get answers to your specific questions in a casual setting.
CPE credits for day one: 7.5 credits*
Day 2 Morning: Cost Principles
Date/Time: Wednesday, February 15, 2012; 8:30 a.m. – 12:00 p.m.
Advance Preparation: None
Level: Basic
Prerequisite: None
Field of Study: Specialized Knowledge and Applications
The cost principles cover the costs a grant-funded program can charge to federal grant awards. General principles, allowable costs, unallowable costs, and costs that require prior approval will be discussed. We’ll also discuss all changes (A-122 for NPOs and A-87 for units of government). This session will also include a discussion of various allowable costs issued from the HHS Grants Policy Statement manual.
Learning Objectives:
Understand the concepts of reasonableness, allowableness, and being allocable as they apply to costs.
Learn and understand more about the selected items of cost.
Day 2: Connect With Wipfli Lunch (Optional)
Date/Time: Wednesday, February 15, 2012; 12:00 p.m. – 1:00 p.m.
During this hour, we invite participants to share successes, issues, and concerns with our on-site consultants. This gives participants insight and ideas about real solutions built around the success of people, process, technology, and finances working together.
Day 2 Afternoon: Cost Allocation
Date/Time: Wednesday, February 15, 2012; 1:30 p.m. – 5:00 p.m.
Advance Preparation: None
Level: Basic
Prerequisite: None
Field of Study: Specialized Knowledge and Applications
Costs incurred by an organization in connection with programs are eligible charges against grants and contracts. Whether these costs are incurred by the program itself or another program that provides supportive services to the program, they are allowable if the costs are necessary for the efficient conduct of the grant or contract. This session will focus on direct and indirect cost allocation. We’ll discuss and clarify policies that apply to funds that are used in collaboration with other funding sources. Cost allocation plans should be simple and straightforward, and we’ll give you some suggestions for ways to accomplish this. We’ll also suggest ways to allocate your costs to help your agency run efficiently and effectively.
Learning Objectives:
Understand the concepts of cost allocation and how to use them within the organization.
- Learn the difference between cost allocation and indirect cost rates.
CPE credits for day two: 7.5 credits*
Day 3 Morning: OMB FY 2012 Office of Head Start On-site Review Protocol - Program Governance, Management Systems, ERSEA, and Fiscal Integrity
Date/Time: Thursday, February 16, 2012; 8:30 a.m. – 12:00 p.m.
Advance Preparation: None
Level: Intermediate
Prerequisite: Head Start Background
Field of Study: Specialized Knowledge and Applications
Do you have a Head Start or Early Head Start monitoring review coming up? If so, you need to get up to speed on the 2012 Monitoring Protocol that the Office of Head Start released in October. If you aren’t due for a monitoring visit, this is still a valuable document because every Head Start and Early Head Start program is required to maintain sound management, whether or not they are scheduled for a monitoring review in FY 2012. And don’t forget that OHS is making more surprise visits, so you can’t be sure you won’t have a review.
During this training session, you will learn what’s changed and how to get ready for your monitoring visit. This new protocol has been revised to place a greater emphasis on the systems that programs have in place to enhance the quality of the delivery and management of program services. The focus of the protocol is on making connections between program systems and collecting data on critical indicators of success in promoting school readiness. The protocol organizes elements of program performance standards, the Head Start Act, and other regulations.
We will review the documents, questions, and people who will need to be involved in four sections of the protocol. Let us introduce you to the 2012 Monitoring Protocol so you can successfully perform self-monitoring and prepare for your review.
Learning Objectives:
Learn the differences between the 2011 and the 2012 Head Start Monitoring Protocols.
Get ideas and suggestions for preparation for a monitoring review.
Learn who should be involved in the preparation of each section, what they should prepare, and what questions to anticipate.
OR
Day 3 Morning: Organizational Governance Better Practices - Enhanced Internal Control and Anti-Fraud Efforts
Date/Time: Thursday, February 16, 2012; 8:30 a.m. – 12:00 p.m.
Advance Preparation: None
Level: Basic
Prerequisite: None
Field of Study: Specialized Knowledge and Applications
Organizations operate in an increasingly risky environment. We will review the risks organizations face and better practices to utilize to manage risk, including principles of ignoring, accepting, insuring, and managing specific risks. This overview will include topics including the role of the board, senior management, and staff; what policies and procedures should you consider and implement; the role and availability of insurance as part of risk management; and how to design an effective internal control environment with limited resources.
Learning Objectives:
Understand the broad risk universe facing organizations in today’s environment.
Examine the considerations for ignoring, accepting, insuring, or managing risks.
Discuss the appropriate use of policies, procedures, and internal controls in meeting the organization’s objectives.
CPE credits for day three morning: 3.5 credits*
Day 3 Afternoon: Head Start/Early Head Start Board Governance
Date/Time: Thursday, February 16, 2012; 1:30 p.m. – 4:00 p.m.
Advance Preparation: None
Level: Basic
Prerequisite: None
Field of Study: Specialized Knowledge and Applications
There are provisions in the Head Start Reauthorization that make numerous changes to the governance structure and to the responsibilities of both the Governing Board and Head Start Policy Council. We will review Head Start governance including the provisions for composition, reporting requirements, powers, functions, and roles for the Governing Board and Policy Council.
Learning Objectives:
Learn about and become aware of overall Board responsibilities; learn how to create a “tone at the top.”
Learn and understand Board responsibilities as required by the Improving Head Start for School Readiness Act of 2007.
Understand risk management and its importance from a Board perspective.
OR
Day 3 Afternoon: Organizational Governance Better Practices - A Practical Approach to Implementing Enhanced Internal Control and Anti-Fraud Efforts
Date/Time: Thursday, February 16, 2012; 1:30 p.m. – 4:00 p.m.
Advance Preparation: Organizational Governance Better Practices - Enhanced Internal Control and Anti-Fraud Efforts
Level: Intermediate
Prerequisite: Organizational Governance Better Practices - Enhanced Internal Control and Anti-Fraud Efforts
Field of Study: Specialized Knowledge and Applications
Building on the morning session, this session will walk participants through the actual risk management process for a “typical” organization. Elements to be covered will include specific examples of how to assess your organization’s risk environment to understand where precious resources ought to be allocated. After walking through a risk assessment, attendees will then work through a series of practical exercises related to adoption and implementation of policies and procedures, specific internal control scenarios, insurance options for managing particular risks, and other ways to actively manage your risk environment.
Learning Objectives:
Better understand the trade-offs that affect, both positively and negatively, increased internal controls.
Explore the competing considerations that impact implementation of risk management techniques.
Decision-making strategies for implementing better internal and anti-fraud controls.
CPE credits for day three afternoon: 2.5 credits*
Daily Schedule
Tuesday, February 14, 2012
7:45-8:30 a.m. – Registration and Morning Refreshments
8:30 a.m.-Noon – OMB Administrative Requirements
Noon-1:30 p.m. – Lunch (on own)
1:30-5:00 p.m. – OMB Administrative Requirements (continued)
5:30-7:00 p.m. – Optional Evening Q&A Session
Wednesday, February 15, 2012
8:00-8:30 a.m. – Morning Refreshments
8:30-Noon – OMB Cost Principles
Noon-1:30 p.m. – Lunch (on own)
Noon-1:00 p.m. –Connect with Wipfli Lunch (Optional)
1:30-5:00 p.m. – OMB Cost Allocation
Thursday, February 16, 2012
8:00-8:30 a.m. – Morning Refreshments
8:30-Noon – FY 2012 Office of Head Start On-site Review Protocol - Program Governance, Management Systems, ERSEA, and Fiscal Integrity
8:30-Noon – Organizational Governance Better Practices - Enhanced Internal Control and Anti-Fraud Efforts
Noon-1:30 p.m. – Lunch (on own)
1:30-4:00 p.m. – Head Start/Early Head Start Board Governance
1:30-4:00 p.m. – Organizational Governance Better Practices – A Practical Approach to Implementing Enhanced Internal Control and Anti-Fraud Efforts
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Registration Fee
- Register by January 20, 2012, for an Early Bird Rate of $625 per participant.
- Register after January 20, 2012, for $825 per participant.
Note: If interested in attending the two days of OMB Circulars training only, please call 888.876.4992.
GFP Internet Service Subscribers automatically receive an additional $25 discount per person!
Registration fees include:
- Up to 21 hours of training in accordance with the standards of the National Registry of CPE Sponsors. CPE credits are granted based on a 50-minute hour.
- Comprehensive training manual.
- Refreshment breaks.
Cancellation Policy:
Cancellations made after January 24, 2012, will be charged a $100-per-person cancellation fee. If you cancel, you may send a substitute from your organization or transfer your registration fee to a future seminar without penalty. Participants who register but neither attend nor cancel are charged for their full registration fee. Call 888.876.4992 if you have questions about this policy.
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Hotel Information
Hilton Dallas Lincoln Centre
5410 LBJ Freeway
Dallas, Texas 75240
P: 972.934.8400
For Reservations:
Melissa A. Knight
972.701.5112
melissa.knight@hilton.com
Group Name: Wipfli Training
Rate: $159
Cutoff: January 16, 2012
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*National Registry of CPE Sponsors: Wipfli LLP is registered with the National Association of State Boards of Accountancy (NASBA) as a sponsor of continuing professional education on the National Registry of CPE Sponsors. State boards of accountancy have final authority on the acceptance of individual courses for CPE credit. Complaints regarding registered sponsors may be submitted to the National Registry of CPE Sponsors through its website: www.learningmarket.org.
Instructional Delivery: Group-Live. For more information regarding administrative policies, such as complaint, cancellation, and refund policies, please contact our offices at 888.876.4992.
To register online for this event, please see the above information.
$625.00