Federal Regulations and Management Issues

for Grant-Funded Programs

December 7-9, 2010 | Minneapolis, MN | 888.876.4992

Why Attend

Financial management and funding are the two most important areas facing federally funded programs. It is important that agencies be in compliance with federal administrative requirements and cost principles. This requires an organization to be committed to understanding the regulations and the importance of being in compliance with them. Organizations out of compliance risk losing their grants, having grant funding reduced, or the potential for having to repay disallowed costs.

Wipfli’s nonprofit experts have been presenting the highest quality of training for more than 40 years. Participants declare Wipfli training “empowering," “outstanding," “meaningful," “invaluable” and “relevant.” This training will provide you with an in-depth training relating to financial management and administration, and practical ways to apply the most current information to your program operations.

Trainers

Training Seminar Outline

Day 1 Morning - select one of these two sessions:

Administrative Requirements by Denes Tobie
After an introduction and discussion of the laws and regulations, there will be a discussion of the administrative requirements (OMB Circular A-110, 45 CFR Part 74, and the Common Rule, 45 CFR Part 92). We'll review all of the administrative requirements (how a program operates), and focus on these key areas:

• Standards for financial management systems and internal controls
• Procurement
• Property and equipment
• Program income
• Budget revisions

This includes applicable requirements from the HHS Grants Policy Statement Manual.

Creating a Strategy That Works by Steve Lipton and Seth Finestack
Strategic planning takes leadership, focus, objectivity, commitment, collaboration, and a heavy dose of creativity. All qualities you and your agency possess! The ability to harness these ingredients, and capture your most critical needs and goals for the entire organization to rally around, is something most agencies don't execute well. Attend this session to learn about effective and efficient methods for jump-starting your strategic planning efforts. We will also share knowledge on tips and tactics for making strategic plans carry through to action and results.

Day 1 Afternoon - select one of these two sessions:

Administrative Requirements by Janet Johnson (continued from morning session)

Managing Managed Services by Deron Kling and Don Emery
In this session, attendees will learn approaches and key issues in managing their “managed” solutions. As managed services and solutions are becoming more feasible, cost-effective, and reliable in comparison to in-house approaches, the way we manage network and information security, reliability, and performance have to change as well. From co-locating servers to the “cloud,” to outsourcing helpdesk functions, we'll explain the terms and show examples of how to support your organization and manage these technologies.

Key issues being covered include:

• Security concerns and current issues in managed service solutions
• Effective methods for managing relationships with managed services and hosted network vendors
• Determining the best time to move to a hosted or managed services solution

Day 1: Optional Evening Q&A
Here's your opportunity to talk with Wipfli's experts and get answers to your specific questions in a casual setting.

CPE credits for day one: 7.5 credits*

Day 2 Morning - select one of these three sessions:

Cost Principles by Denes Tobie
The cost principles cover the costs that a grant-funded program can charge to federal grant awards. General principles, allowable costs, unallowable costs, and costs that require prior approval will be discussed. We’ll also discuss all changes (A-122 for NPOs and A-87 for units of government). This session will also include a discussion of various allowable costs issued from the HHS Grants Policy Statement manual.

Weatherization Assistance Program and the Davis-Bacon Act by Deron Kling
On June 1, 2009, the Department of Labor issued an advisory stating that employees of nonprofit Community Action Agencies performing Weatherization construction activities funded by ARRA are subject to the provisions of the Davis-Bacon Act. During this session, we will discuss the requirements of the Davis-Bacon Act, including definitions, paperwork requirements, wage determinations, required contract clauses, fringe benefits, situations where Davis-Bacon does not apply, audit requirements, and more.

Major Implications of Health Care Reform on Nonprofits as Employers by Rich Ruvelson and Deb Pagel
The Patient Protection and Affordable Care Act was signed into law on March 23, 2010. The Health Care and Education Reconciliation Act was signed on March 30, 2010. The acts and regulations already issued, and those waiting to be issued, create both obligations and opportunities for nonprofit organizations that must be considered as the various elements of the law take effect on a timeline that begins this year and runs through 2018. All organizations are covered under the provisions of the newly enacted health care laws, with regard to their employees' taxes and employee benefits.

This session will discuss the issues affecting tax exempt organizations that are addressed in this significant legislation and the regulations thereunder. Among the provisions that will directly impact nonprofit employers are the following:

• Large and mid-size employers (more than 50 employees) failing to offer qualified medical insurance to a full-time employee who has enrolled in a subsidized plan using the premium assistance tax credit or cost-sharing reductions will be subject to a $2,000 tax per employee, beginning in 2014.
• Certain small employers with fewer than 25 employees and an average annual wage of less than $50,000 will be eligible for a refundable tax credit for non-elective contributions to purchase health insurance for employees, beginning in January 2010.
• Employer sponsored health insurance must be reported on employees’ Forms W-2, beginning in 2011.
• Qualified small businesses will be able to buy health insurance through state based Web portals known as Small Business Health Options Programs, beginning in 2014.
• A 40% nonrefundable excise tax will be imposed upon group insurers if annual premium payments exceed an inflation-adjusted $10,200 for individuals and $27,500 for family plans, beginning in 2018.
• Creation of a government-run long-term care program for which employers are asked to provide a payroll deduction mechanism beginning in 2011.
• Form 1099 reporting will be required for payments aggregating more than $600 to all corporate and non-corporate providers of goods and services beginning in 2012.

Day 2 Afternoon - select one of these three sessions:

FY11 OHS Monitoring Protocol - Fiscal by Howard Gesbeck
Every Head Start and Early Head Start program is required to maintain sound financial management, whether or not they are scheduled for a monitoring review in FY 2011. In addition, we believe that this protocol is an important tool that all programs can use to identify underlying problems and fiscal areas that need to be improved. This information is not just for agencies that will be monitored in 2011 - know what the Feds will be looking for and how to improve your program.

We will review the questions within the fiscal section, discuss the types of documentation needed to show compliance with the Head Start Act and program regulations, discuss who will be interviewed and questions that they will be asked, and explain how the protocol can be used internally by each Head Start program to improve operations. In addition, the training materials will include our own unique and comprehensive summary schedules to help you understand these sections of the monitoring protocol. Finally, we will share our ideas on how your agency can survive a monitoring review.

Davis-Bacon Compliance Toolkit by Deron Kling
Wipfli offers a Davis-Bacon Compliance Toolkit designed to help organizations address and prepare for compliance requirements surrounding the use of stimulus money for funding their Weatherization programs. This toolkit includes a detailed, step-by-step Compliance Checklist to walk you through our suggested best practices from planning and preliminary work to implementation. If your Weatherization program is utilizing stimulus money, don't miss this session! Note: the Toolkit is not included in the registration fee, but will be offered to attendees at a discounted rate.

Human Resources Best Practices by Deb Pagel
Gain a better understanding of employment laws and how they affect your organization. The Department of Labor, Equal Employment Opportunity Commission and the National Labor Relations Board oversee the laws and regulations that protect the rights of employees. Beyond reviewing the roles of these agencies, the purpose of this session is to review the regulations that impact the administration of the human resource role in a nonprofit environment on a daily basis.

We will discuss how the following are impacted by the regulations:

• Hiring and selection process
• Application forms
• Employee handbook
• Performance management system
• Discipline and termination
• Personnel records
• Harassment
• Disability discrimination
• Fair Labor Standards Act (FLSA)
• Family and Medical Leave Act (FMLA)
• Employment posters
• Record retention

CPE credits for day two: 7.5 credits*

Day 3 Morning - select one of these two sessions:

Head Start Governance by Howard Gesbeck
There are provisions in the Head Start Reauthorization that make numerous changes to the governance structure and to the responsibilities of both the Governing Board and Head Start Policy Council. We will review Head Start governance, including the provisions for composition, reporting requirements, and power, functions, and roles for the Governing Board and Policy Council.

Rapid Improvement - Using Flowcharts to Streamline Processes by Janet Johnson
One of the greatest challenges managers face is using organization resources wisely. Whether we are talking about money, staff time or any other resource, we must find the most efficient and effective ways to produce good results.

Process and system streamlining can play a significant role in maximizing resources.
The session is an introduction to using flowcharts to analyze of all your systems, from client intake to paying bills and producing reports. In addition, you will be introduced to simple data collection and analysis tools – when to use them and how to apply these methods to your agency. We will cover:

• Simple flowcharting techniques that tell you where to focus your improvement efeforts
• How to identify waste
• Easy-to-implement problem solving methodology
• Analysis tools
• Guidelines on who should be involved at every step of the process
• Timelines and keys to success to make fast changes

In addition, you will be introduced to “lean” process methods used by the most successful organizations in the world, how to apply these methods to your organizations.

Day 3 Afternoon - select one of these two sessions:

Head Start Eligibility by Howard Gesbeck
The recently released GAO Report and Program Instruction relating to Head Start Income Eligibility will be addressed in this session. We will focus on the current Head Start and Early Head Start income eligibility requirements. We will discuss the two different definitions of family and when to use them, the different ways to determine a low-income family, the two programs that qualify as "public assistance,” what is and is not income, the period of time to consider, and more! In addition, we will discuss the Office of Head Start Policy Clarifications relating to income eligibility.

Risk Management Panel Discussion by Janet Johnson, Deron Kling, Seth Finestack, Steve Lipton and Deb Pagel
All organizations face risk in their day to day operations. Some categories of risk include human resources, strategic planning, leadership and management, and technology related risks. The question is not if there are risks, but how to manage and control the risks. In this session, presenters will provide an overview of risks for their area of expertise and methods for mitigating those risks. Participants will be able to ask questions of the presenters and discuss risk concerns in their organization.

CPE credits for day three: 6.5 credits*

• Register

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Daily Schedule

Registration Fee

Register by November 12, 2010 for these Early Bird Rates:

• $745 per person - 1 to 4 participants from the same organization
• $695 per person - 5 or more participants from the same organization

Register after November 12, 2010 and pay $795 per participant.

GFP Internet Service Subscribers automatically receive an additional $25 discount per person!

Registration fees include:

• Up to 21.5 hours of training in accordance with the standards of the National Registry of CPE Sponsors. CPE credits are granted based on a 50-minute hour.
• Comprehensive training manual.
• Refreshment breaks.

Cancellation Policy:
Cancellations made after November 12, 2010 will be charged $100 per person cancellation fee. If you cancel, you may send a substitute from your organization or transfer your registration fee to a future seminar without penalty. Participants who register but neither attend or cancel are liable for their full registration fee. Call 888.876.4992 for questions about this policy.

Hotel Information

Hilton Minneapolis/St. Paul Airport Mall of America
3800 American Boulevard East | Bloomington, MN 55425
P: 952.854.2100

Group Rate: $129 single/double if reserved by November 20, 2010.

You must make your own room reservation directly with the hotel. Mention group name "Wipfli" to assure getting the group rate. Please contact the hotel for transportation information.

*National Registry of CPE Sponsors: Wipfli LLP is registered with the National Association of State Boards of Accountancy (NASBA) as a sponsor of continuing professional education on the National Registry of CPE Sponsors. State boards of accountancy have final authority on the acceptance of individual courses for CPE credit. Compliants regarding registered sponsors may be addressed to the national Registry of CPE Sponsors, 150 Fourth Avenue North, Suite 700, Nashville, TN, 37219-2417or by visiting www.nasba.org.

Field of Study: Specialized Knowledge and Applications. Instructional Delivery: Group-Live. Course Level: Basic. Prerequisites: None. Advance Preparation: None. For more information regarding administrative policies, such as complaint, cancellation and refund policies, please contact our offices at 888.876.4992.