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Arizona Diamondbacks

Automating travel expense reporting before baseball season

hours a week saved in data entry

When the MLB’s Arizona Diamondbacks needed to streamline travel expense reporting and eliminate time-consuming data entry, Wipfli provided the perfect tool for the job.

The Challenge

The Diamondbacks wanted an easier way to transfer data from SAP Concur to Microsoft Dynamics GP. Staff were spending hours each week on data entry, hand-keying multiple lines of data from each expense report. The accounting department wanted to automate the expense management workflow — and they wanted to do it fast, before baseball season began.

The Solution

Wipfli’s ExpenseConnect for Microsoft Dynamics GP was a cost- and time-effective answer for the Diamondbacks. It uses Dynamics GP Web Services to pull expense reports from Concur and map the data to specific business requirements, without the need for intermediate files. Because the solution is pre-built, it integrates seamlessly into Dynamics GP without a lot of IT effort.

They saw how we did things and seemed to understand what we were asking for without us asking it. The solution is flexible and turnkey — it works for how we want to account for things.
Chris James, Director of Accounting at Arizona Diamondbacks

The results

In about two weeks, Wipfli automated travel expense reporting for the Diamondbacks — freeing up more than five hours of data-entry a week and expediting employee reimbursements. Staff don’t feel the pain of waiting for checks to arrive, and the G&A function has become a more efficient and responsive part of the team. Pleased with the results, the Diamondbacks started using ExpenseConnect to automate more accounting tasks.